A fully managed service to
Supplier invoice upload
Suppliers are encouraged to upload their invoices in PDF format to the SupplierSafe portal negating the need to process paper or email attachments.
Uploaded, emailed and scanned invoices are forwarded to and processed in Netdocs Digital Mailroom
AP staff access the dashboard to manage the AP process without the burden of printing scanning and data capture
Expense Invoice Coding
AP staff check the invoice values and code the invoices before selecting the 1st authoriser
Authorisation of invoices
Authorisers recieve an email with a link to the portal.
They approve the invoice for payment, reject it back to the AP team or escalate it to authorisers with a greater spend limit.
High volume authorisers can approve invoices from a grid containing the authorisation history without the need to view the actual invoice.
Purchase order invoices
Supplier upload and invoice matching
For organisation with effective GRN processes we email the supplier with an invite to upload and match their invoices against confirmed GRN receipts.
If discrepancies occur the supplier will email your buyer or warehouse to update the GRN before matching and uploading the invoice which is now clear for payment at terms.
Alternatively Emailed and scanned PO invoices will be 3 way matched by Netdocs, non-compliant invoices are routed to the AP team, buyers or warehouse for query resolution.
NEW Supplier Onboarding
Start your new supplier relationships on the right foot with online supplier onboarding.
The buyer and sales contact fill in the basic contract details before the forms are routed to the sales admin team for completions. Once the new supplier is approved via a bespoke workflow your ERP systems are updated without manual data entry.
Going forward the new supplier will upload and view the status of their invoices without any contact with the AP team delivering additional cost savings.