Capturing 2.4 million documents for Connells Group:
Client: Connells Group
Industry: Estate Agency & Property Services
Employees: Over 15000 people working across 1200 branches nationwide
Business: The UK’s largest high street estate agency (over 80 well-known local names)
As a large group managing so many sub-brands, Connells HR team had a need to centralise and manage the enormous number of employee documents stored in multiple formats and legacy software across their multiple locations. They urgently needed to set up a shared, fully compliant system, but their primary concern was how to gather 2.4 million documents into one central place in a common format and trust that the captured information would be complete and accurate.
Their challenge:
“We were so pleased with the accuracy of the data transfer – it made such a difference knowing we could trust the new system.
Netdocs are such a great team to work with – flexible, friendly and very accommodating.
99% accuracy – it’s just amazing.”
We set up HR Safe as a shared online hub and began the process of gathering all the documents together, converting them to PDF and categorising them using technology and careful supervision. The sheer volume of information meant it was important to provide detailed reports on what we’d processed, so everything could be traced and cross-referenced. HR Safe quickly became the ‘single source of truth’ for all Connells personnel records, and our regular progress reports provided constant reassurance to the HR team that the information within HR Safe was highly reliable.
How we helped:
And now…?
An internal audit done by Connells on the project reported that the accuracy of the information transferred was 99%. With all legacy records now organised within HR Safe, we continue to use the hub to process and manage new HR documents generated by Connells Group around the UK. Daily filing is seamlessly uploaded and role-based user access ensures employee information is available in the right place at the right time. A once disjointed approach is now streamlined and centralised, giving the HR team much more control.
We’re good at collaboration:
We happily integrate with, or work alongside, your line of business solutions to make sure everything flows well.
