HR Compliance Guide: Preventing Right To Work Check Fines - A Step-by-Step Manual
We’ve been helping HR teams manage their Right to Work Check risk for years. Let’s show you how we can help lighten the load…
Like most HR professionals gearing up to tackle the Right to Work issue, your first hurdle is not combing through employment records for evidence – it’s often locating these records in the first place. The task of trying to capture the right information is a huge project in itself – and a major headache on top of the usual day job.
Which is why we’re here to help you from the very beginning…
1. Gathering HR records
(whatever format they’re in)
Your records might be anywhere. And in any format. From folders in old IT systems to paper documents in filing cabinets around the UK, we’re experienced at gathering all types of information together.
For example, we collected 2.4 million employment records from 1200 branches of Connells estate agents spread across the country. So, be assured, whatever the format or location, we’ll deal with it.
2. Accurately capturing every personnel document – and fast
We convert every paper document and digital file we collect into a standard PDF format, and add it to HR:Safe – a secure, easy-to-access, online hub we set up for you. Using a combination of technology and our specialised team, we categorise the records and capture specific data with a very high level of accuracy (an internal Connells report told us our accuracy was 99%).
3. Analysing your records for Right To Work Check gaps
With everything centrally logged and organised, we then do a thorough audit of where your Right toWork gaps are.
We processed 38,000 records for Interserve in this way, capturing details like nationality and visa expiry dates, which helped them segment their workforce into various levels of risk category.
4. Ongoing support as you move forward
Once you have a much clearer picture of your Right to Work risk, your task is much more focused.
You and your team will have a central place to store all the necessary compliance evidence, both as you plug the gaps and as you bring new employees on board.
And at any time, we’re behind the scenes supporting your team and helping you stay in full control.
Want to get started?
It’s easy to book an appointment with Gill, our HR expert. If you like what you hear, we can begin the gathering process straight away. Take action now and let us lighten your load.
Book a meeting or email Gill at gill.higgins@netdocs.co.uk to arrange an informal chat.
We’re good at collaboration:
We happily integrate with, or work alongside, your line of business solutions to make sure everything flows well.
